SpiceHCM for manufacturers
Qualifications, safety instruction and positions of your staff in one system, across all plants.
The starting point
Who may work on which machine?
Welders and electricians rank among the most widespread shortage occupations in Europe. Manufacturing also accounts for a large share of accidents at work in the EU. Scarce skilled workers and high risk make every qualification valuable and every gap costly.
Employers must provide safety instruction on hiring, on transfer and with new equipment. The instruction has to be repeated where necessary. A missing instruction is not a formality; it is a risk at the machine.
For many manufacturers, the NISG 2026 has applied in addition since 1 October 2026. It transposes Directive (EU) 2022/2555, known as NIS2. Management must take part in training itself, and employees must be offered training regularly.
SpiceHCM helps you know at all times who is qualified and instructed. The shift supervisor then decides on facts, not on memory.
Qualifications per position
Each position carries a profile with the competences it requires. The competences sit in a hierarchical catalogue that is maintained centrally. You record proof of qualifications with their validity dates. One person can hold several positions. Each position keeps its own profile of required competences. Whoever stands in on a second machine needs its qualification too.
- Position profiles with required competences
- Competence catalogue in a hierarchical structure
- Validity dates of qualifications
Instruction
Instruction that is documented
Training runs from request through planning to completion. After completion, linked competences are added automatically. The record thus comes about along the way, not in a separate list.
Training plans exist per person. Together with the validity dates, they show when the next instruction is due. When a new installation arrives or someone changes department, you plan the instruction right away.
Staff can also request training themselves. Approval goes through the organisation to the person responsible. Instruction becomes routine instead of a yearly campaign.
With SpiceQMS, safety inspections and audits draw on the same records. In the audit, the instruction then sits next to the installation it belongs to.
Recruiting
Finding scarce specialists in a structured way
For scarce trades, every day without an answer counts. In SpiceHCM you create open positions, and the entire recruiting process is mapped. Job postings run from planned and approved to published and closed.
The application process covers preselection, interviews and decision. Questionnaires support a structured assessment of applicants. A workflow sends emails and notifications, internally and to applicants.
Applicants get an answer before another employer calls. After hiring, you plan the first instruction right in the same system.
Several plants, clear responsibilities
Staff belong to organisational units and companies. Several plants run as companies in one system, with key figures per company. Workflows find the responsible person through the organisation. Access rights follow the organisational unit. Absences run through an approval, and the substitute takes over notifications. A simple duty roster shows who is scheduled when.
- Organisational chart with descriptions
- Absence requests with approval
- Substitutes with notifications and rights
What changes
The right people at the right machine
Plant and shift management see who is qualified and instructed instead of having to piece it together. Reports across any module are built without programming skills. Key figures are calculated live from the system data, per company.
As with SpiceCRM, the functions are the same in the cloud and in your own data centre. Partner companies of SpiceCRM accompany the introduction.
Tell us how you document instructions today. Together we start where the risk is highest. Every further plant then works by the same rules.
Three products, one platform
What SpiceCRM and SpiceQMS add in manufacturing
SpiceCRM, SpiceHCM and SpiceQMS run on the same platform. One licence for More opens all three, and anyone working in several is only billed once.
SpiceHCM: qualifications across all plants
Qualifications, instruction and positions sit in one system across all plants.
SpiceCRM: sales and service
With SpiceCRM, sales and service run on the same platform. SpiceCRM keeps installations, service contracts and service tickets with the customer data.
SpiceQMS: standards and audits
With SpiceQMS, IATF 16949, ISO 45001 and ISO 50001 run side by side in one management system. Instruction records from SpiceHCM are ready there for every audit.
Talk to us.
What are you planning, and what is missing today? We reply personally and tell you plainly whether Spice is the right fit.
- You tell us what you have in mind.
- We get back to you personally by email.
- If you like, we show you Spice in a demonstration.
Prefer to talk directly? office@spicecrm.com+43 (1) 89083610