SpiceHCM for healthcare
Competences, training and absences of your staff in one system. Training obligations stay provable, without lists kept by hand.
The starting point
Care needs people who are qualified and present
Nursing professionals rank among the most widespread shortage occupations in Europe. Every shift that has to be covered at short notice shows it. And every missing training course becomes visible in the audit or to the authority.
Directive 2005/36/EC requires member states to promote continuing training for doctors, nurses and midwives. In Austria, registered nurses must complete at least 60 hours of training within every five years. A confirmation has to be issued for every course attended. Since 1 October 2026, the NISG 2026 has been added, Austria’s transposition of Directive (EU) 2022/2555, known as NIS2. Covered institutions must regularly offer their employees training in cybersecurity. Under the General Data Protection Regulation, you may process health data only under an exception. This includes your employees’ sick leave.
SpiceHCM supports you in keeping qualifications, training and availability in view. Then nobody has to search a filing cabinet when the authority asks.
Training records that stand up
Staff request training themselves, and approval runs through a workflow. From there, the training runs through planning to completion. On completion it is documented, and linked competences are added automatically. SpiceHCM records proof of qualifications with its validity dates. Training plans exist per person. You see who still needs training, without recalculating by hand. Training records matter wherever proof is legally required, as in healthcare. How quality management uses them in the audit is shown by SpiceQMS for healthcare.
- Training with a lifecycle from request to completion
- Competences added automatically after training
- Validity dates of qualifications
Organisation
Wards, positions and responsibilities
Staff belong to organisational units and companies, and one person can hold several positions. The organisation appears as an organisational chart with descriptions of each unit.
Whoever joins a unit automatically receives the matching access rights. Workflows find the responsible person for an approval through the organisation.
A change of ward then does not need a dozen manual adjustments. New colleagues have the right rights from their first day.
If several hospitals form a group, their companies run in one system. Locations sit in the same structure as the organisational units.
Absences
When someone is away, nothing is left waiting
Staff record absences such as leave or sick leave themselves. Requests run through a predefined approval. During an absence, the substitute receives all notifications and takes over the system rights.
Absences
When someone is away, nothing is left waiting
Staff record absences such as leave or sick leave themselves. Requests run through a predefined approval. During an absence, the substitute receives all notifications and takes over the system rights.
Personnel data
Data that stays protected
Sick leave and qualifications are among the sensitive data of a workforce. Permission profiles distinguish whether someone sees only their own records or all records.
Access logs exist per user. Dashboards follow the permission profiles too. Sensitive staff data stays visible only to those authorised.
Hosting is all in the EU, on request all in Austria with European operators. On request, you run SpiceHCM in your own data centre.
One data set for people and quality
With SpiceQMS, quality management uses the same people data. Competences and training do not have to be recorded again for the audit. Reports across any module are built without programming skills. Key figures exist per company. The Features page shows what else SpiceHCM brings.
- The same people data for SpiceQMS
- Reports without programming skills
- Key figures per company
What changes
More time for patients, less for lists
Ward management sees who is qualified for which task. Training is planned before a deadline runs out. A simple duty roster shows who is scheduled when.
Spice AI also supports you in SpiceHCM, for example with absences and training. Spice AI works only with the artificial intelligence you connect yourself and is included from More upwards.
Tell us how you keep track of training today. Together we look at which ward benefits first. Partner companies of SpiceCRM accompany the introduction. Start small and grow step by step.
Three products, one platform
What SpiceCRM and SpiceQMS add in healthcare
SpiceCRM, SpiceHCM and SpiceQMS run on the same platform. One licence for More opens all three, and anyone working in several is only billed once.
SpiceHCM: qualified care
Competences, training and absences sit in one system.
SpiceCRM: the patient journey
With SpiceCRM, patient appointments, enquiries and feedback run on the same platform.
SpiceQMS: standards and inspections
With SpiceQMS, you run ISO 13485 and ISO 15189 in one management system. SpiceQMS handles hygiene inspections with reusable checklists.
Talk to us.
What are you planning, and what is missing today? We reply personally and tell you plainly whether Spice is the right fit.
- You tell us what you have in mind.
- We get back to you personally by email.
- If you like, we show you Spice in a demonstration.
Prefer to talk directly? office@spicecrm.com+43 (1) 89083610